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Retiring a Global Tableau Estate Ahead of a License Renewal

A multinational industrial group runs more than 1,200 Tableau dashboards across eleven business units, with an enterprise license renewal due in two quarters.

Runs onSetu

migrated in 6 weeks against an eighteen-month manual estimate: 1,200+ dashboardsmigrated in 6 weeks against an eighteen-month manual estimate
annual license spend recovered by retiring the source estate: $4.2Mannual license spend recovered by retiring the source estate

How the work runs

The pressure that made this worth automating, the steps the system runs, and what came out the other side.

Pressure & Trigger Points

Nobody can say which dashboards are actually used, so the renewal is priced against the full estate rather than the live one.
Rebuilding dashboards by hand on the target platform was quoted at eighteen months of contractor time.
Business units refuse to cut over without proof that the migrated numbers match what they report today.

The run · 5 operational steps

Click any step to inspect telemetry signals, model reasoning, and governance gates.

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Estate Inventory

Setu catalogues every dashboard, its data sources, its refresh pattern, and its real usage over the last twelve months.

Input Signal:

Real-time operational telemetry & queue

Reasoning Pattern:

MCP grounded vector inference

Governance Gate:

Policy constrained with audit write-back

Verified Business Outcomes

1,200+ dashboards migrated in 6 weeks against an eighteen-month manual estimate.
$4.2M in annual license spend recovered by retiring the source estate at renewal.
Business units signed off on parity evidence rather than on assurances.

Capabilities this relies on

system connectors
document intelligence
parity validation
workflow orchestration
nl to query

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