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Recovering License Spend from a Dormant Dashboard Estate
A manufacturing group pays per-seat and per-server BI licensing against an estate that has grown for nine years without anyone retiring anything.
Runs onSetuHow the work runs
The pressure that made this worth automating, the steps the system runs, and what came out the other side.
Pressure & Trigger Points
- Licensing is renewed against total estate size, which only ever grows.
- No usage telemetry has ever been analysed, so dormant content cannot be distinguished from critical content.
- Previous cleanup attempts stalled because no team would agree their dashboards were unused.
The run · 5 operational steps
Click any step to inspect telemetry signals, model reasoning, and governance gates.
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1
Usage Telemetry Analysis
Twelve months of access data is analysed per dashboard, per user, and per business unit.
Input Signal:
Real-time operational telemetry & queue
Reasoning Pattern:
MCP grounded vector inference
Governance Gate:
Policy constrained with audit write-back
Verified Business Outcomes
- Migration scope cut to the estate that is genuinely in use.
- License renewal repriced against a real rather than a historic estate.
- Retirement agreed by content owners on usage evidence.
Capabilities this relies on
- system connectors
- document intelligence
- parity validation
- workflow orchestration
- nl to query
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